Position Available: Confidential Executive Assistant to the Director
Description: the Confidential Executive Assistant to the Director will provide Administrative services to the Director and the Board and maintain records necessary to that position. Composes a variety of correspondence, documents, and reports related to the administration of the Library.
Duties: Include but are not limited to:
∙ Types minutes, correspondence and management reports for the Director and the Board and acts as Recording Secretary for the Board.
∙ Oversees Trustee Election and Budget Vote, including preparation of voting material, Coordination of legal notices, scheduling Election Day volunteers;
∙ Assists Director in preparing for and participating in collective bargaining negotiations.
∙ Serves as receptionist for the Director, including making appointments, responding to callers, contacting Board members and public officials.
∙ Assists Director in reviewing employee personnel files with regard to discipline and work assignments.
∙ Creates and/or oversees creation of special reports and presentations for the Director and Board including graphics, illustrations, and statistical data.
∙ Works with the Director to establish and maintain cooperative relationships with the Staff Association, representatives of community, consumer, employee, and public groups.
∙ Ability to maintain confidentiality and discretion with all Library matters.
∙ Complex problem solving ability - must be able to review extensive information, develop and evaluate options and implement solutions.
∙ Expert level proficiency with computer applications and peripherals related to word processing, graphics design and information dissemination.
∙ Ability to understand and carry out directions independently.
∙ Comprehensive Reading, writing, and Communication skills
∙ Ability to organize, plan and prioritize work, including routinely managing multiple deadlines and working under time constraints
∙ Supervisory ability to plan, delegate, coordinate and oversee the work of other Library employees and vendors.
Necessary Training and Experience:
Bachelor’s Degree preferred. Associates degree required plus equivalent combination of experience, training and education.
The Port Jefferson Free Library offers New York State Retirement, New York State Health care and a competitive benefit package and salary commensurate with experience
Salary range 55-70k.
This is not a Civil Service Position
Please apply by: May 17th, 2021
Please apply with resume in person or email: email@example.com
PORT JEFFERSON FREE LIBRARY
100 Thompson Street
Port Jefferson NY, 11777
AN EQUAL OPPORTUNITY EMPLOYER
Please Post Immediately