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Administrative Assistant - Youth Services - Nassau Library System

October 12, 2021 1:01 PM | Eliscia Cirrone (Administrator)

We are seeking an organized self-starter to facilitate the efficient operation of our Youth Services department by performing a variety of clerical and administrative tasks in pursuit of continuous improvement of our services and continuing education offerings for member library staff. 

PRIMARY RESPONSIBILITIES 

Assists the Youth Services Manager in planning and executing online and in-person meetings, including setups, agendas, resources, and any necessary information pertaining to the meeting 

Coordinates large-scale events for the Youth Services department 

Aids in the creation of departmental communications including documents, spreadsheets, and flyers, and maintains and updates online calendars 

Organizes and coordinates mass-mailings and other distributions to member libraries 

Assists in the development and design of promotional materials including website and social media content, and booklists 

Organizes a collection of pre-publication children’s and young adult books 

Coordinates the lending of specialized tools and equipment to member libraries 

Creates and maintains records of attendance certificates for continuing education sessions for the Youth Services department and other departments as needed 

Assists with hospitality and event coordination for other departments as needed 

A full job description is available at nassaulibrary.org/admin-assistant-youth-services 

QUALIFICATIONS & REQUIREMENTS 

At least 2 years experience in an office environment required; Associates degree or higher preferred 

Proficiency with Microsoft Office suite, Google products; basic design software (e.g. Canva) skills preferred; Knowledge of WordPress a plus 

Strong communications, time-management and organizational skills 

Ability to plan, coordinate, and execute meetings, including troubleshooting event logistics, developing agendas, surveys, statistical charts, and other resources for attendees

  Experience in public libraries and/or knowledge of literature for youth a plus

  Strong commitment to excellent customer service and teamwork 

Must possess a valid driver’s license and use of personal auto - mileage is reimbursed Able to lift books and boxes weighing up to 25 pounds 

The successful candidate will work out of the NLS service center in Uniondale 

Compensation & Benefits 

Starting salary $45,570-$49,000 depending on relevant experience and qualifications. Excellent benefits. NLS is not subject to Civil Service. This position is part of the collective bargaining unit. Professional involvement encouraged and supported. 

Apply 

Send your resume with a cover letter to the attention of Renee McGrath, NLS Youth Services Manager, at careers@nassaulibrary.org. Preference will be given to applications received by November 8, 2021, but applications will be accepted until the position is filled. NLS is an equal opportunity employer 

Nassau Library System | 900 Jerusalem Avenue | Uniondale, NY 11553 | nassaulibrary.org

Long Island Library Resources Council
627 N. Sunrise Service Road
Bellport NY, 11713
Phone: (631) 675-1570
info@lilrc.org

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